These guidelines are intended to assist Committee Chairs and Board Members in accomplishing their work and to promote an understanding of the services that the church office can provide.

1. Office Information

The office is open on Mondays through Friday from 8 AM to 12 PM for our office manager. Our phone number is 388-8080. Our mailing address is 2 Duane Court, Middlebury, VT 05753, and our email address is office@cvuus.org. Our web site is www.cvuus.org.

Typing and Mailing

Please handle your committee’s typing and mailing. With adequate notice, the Office Manager can provide postage, paper, computer use, paper cutter, envelopes, address labels, copier, advice, and encouragement.

Copying

The church copier is available for you or your committee members to do copying for your committee work. Please contact the Office Manager to make arrangements to us it. The copier is located in the church office, in the Fenn House.

2. Access to Buildings

All Committee Chairs and Board Members will be kept current as to the access code for the Sanctuary and Fenn House.  The offices are typically kept locked, but Committee Chairs and Board members will be informed of the combination for access when needed. The Office Manager keeps a log of combinations given out. Sharing the combination you have been provided is prohibited.

3. Facilities Use

Reserve meeting space with the Church Administrator as far in advance as possible. Meeting at CVUUS without reserving space with the office may result in interrupted meetings and breaches of building security. If you change a meeting date, please remember to inform the office manager!

Every group that uses the building must secure the building before they leave and turn out all lights (including bathroom lights). Please clean up after yourselves and leave the church as you found it.

A phone is available for local calls only in the Fenn House kitchen.

4. Reimbursement for Committee Expenses

To be reimbursed for expenditures related to committee work, please submit a Reimbursement Request Form to the Bookkeeper. These forms are available on the Fenn office door. Keep in mind that the Bookkeeper works with the Treasurer to write checks and that this process can take two weeks or more. If you need a check before a specific date, please provide ample notice. You can submit your form online here: https://cvuus.breezechms.com/form/Reimburse or drop off a completed print form: Reimbursement request form

6. Communicating with the Congregation

Announcements that are directly related to CVUUS may be included in the Order of Service, the weekly email, and the newsletter. Announcements that are not directly related to CVUUS may be posted on the bulletin board or written on the white board in the sanctuary foyer with prior approval by the Office Manager or the Minister.

Submissions to the Order of Service

Announcements for inclusion in the Sunday order of service must be received by the Office Manager no later than the preceding Thursday.

Submissions to the Weekly “Blast” Email

Announcements can also be submitted for distribution to members and friends in the “Weekly Blast” email that is sent every Wednesday. Send these to the office (preferably by email) before the end of day on the preceding Tuesday.

Submissions to the Newsletter

The CVUUS newsletter is published quarterly and mailed to members of the congregation by email or paper mail. The Office Manager will send a reminder e-mail approximately one week before the deadline. Articles and announcements are cheerfully accepted before the deadline. The preferred submission method is by email to office@cvuus.org. You can also mail submissions to CVUUS (2 Duane Court, Middlebury, VT 05753).